File Audit Report - Description of Actions – Egnyte

This article provides a detailed explanation of the different Actions in a File Audit Report.

General Actions

Action	Description
Upload	When a file is edited and changes are saved to the Egnyte domain When new files are uploaded to the Egnyte domain
Create Folder	New folder(s) created on the cloud
Download	When a file or folder is downloaded from the cloud or copied to a local folder via the Desktop App When a file is downloaded for editing using WebEdit or Desktop App When files or folders are synced for offline access When a file is downloaded via external apps to view file information such as metadata or a preview
Promote File Version	When an old version of a file is promoted to the current version
Preview	When a file is previewed through the WebUI Note: Preview from other apps such as Explorer or Finder is counted as Download
Read	When a file on a computer with Desktop App installed was accessed from the local machine cache by the user or another application on the same device
Prefetch	When a file is sent from the backend to user’s browser cache for preview optimization

Move and Copy

Action	Description
Move File or Folder	When a file or folder is moved or renamed
Move - Parent	When a file or folder was moved as a result of its parent folder(s) being moved
Copy File or Folder	When a file or folder is copied from one location to another
Copy - Parent	When a file or folder was copied as a result of its parent folder being copied

Delete and Restore

Action	Description
Delete File or Folder	When a file or folder is deleted or moved to the trash
Delete - Parent	When a file or folder was deleted and moved to the trash as a result of its parent folder(s) being deleted
Restore From Trash	When a file or folder was restored from the trash
Restore From Trash - Parent	When a file or folder was restored from the trash as a result of its parent folder being restored
Delete From Trash	When a file or folder was deleted permanently from the trash
Delete From Trash - Parent	When a file or folder was deleted permanently from the trash as a result of its parent folder being permanently deleted from trash

File Locking

Action	Description
Lock File	When a file was locked because it was opened from an Egnyte application such as Desktop App or WebEdit, A co-editing session was created File manually locked by an Admin
Unlock File	When the lock on a file was released or when a co-editing session is over
Co-Edit File	When an additional user joins a co-editing session Note: As the first user starts a co-editing session, a "Lock File" event (with "Co-Editing Session Id: ... " information in the "Action Info" field) will be added to the audit and any following users that joined the co-editing session will have a "Co-Edit File" event for each of the users in the audit report.

Link Actions

Action	Description
Create Link	When a share link is created
Delete Link	When a share link is deleted
Upload via Link	When a file is uploaded from a share link
Download via Link	When a file was downloaded from a share link
Preview via Link	When a file was previewed through a share link
Create Upload Link	When an upload link is created
Delete Upload Link	When an upload link is deleted

Miscellaneous

Action	Description
Add Note	When a comment was added
Delete Note	When a comment was removed
Add_Metadata_Key	When metadata is added or changed
Delete_Metadata_Key	When a metadata value is removed
Restore from Snapshot	When the content is restored from the available Snapshots
Preview on Snapshot	When the content is previewed on the available snapshot
Download from Snapshot	When content is downloaded from the available snapshot
Restore from Snapshot - Download link	When a share link is restored from the available snapshot
Restore from Snapshot - Upload link	When an upload link is restored from the available snapshot
Project Activity	Project Activity is recorded when the following actions occur: Mark a project Don’t treat an existing project as a project anymore Change in status

Shortcuts

Action	Description
Add file shortcut	When a shortcut to a file is added
Add folder shortcut	When a shortcut to a folder is added
Delete file shortcut	When a shortcut to a file is deleted
Delete folder shortcut	When a shortcut to a folder is deleted
Move file shortcut	When a shortcut to a file is moved
Move folder shortcut	When a shortcut to a folder is moved
Rename file shortcut	When a shortcut to a file is renamed
Rename folder shortcut	When a shortcut to a folder is renamed
Copy file shortcut	When a shortcut to a file is copied
Copy folder shortcut	When a shortcut to a folder is copied

Workspace Actions

This is recorded when the following actions associated with the workspace occur.

Action	Description
Create workspace	Creation of empty Workspace
Create workspace from template	When a Workspace is created from a template
Mark as workspace	Converting an existing folder as a Workspace
Status: Inactive	When workspace status is changed to inactive
Status: Active	When workspace status is changed to active
Workspace Deleted	When a workspace is deleted

Workspace actions will appear in the File Audit Report only when the Document Portal Add-on is enabled and users are actively using workspaces. This add-on is available to all Platform plans. Contact your account manager or Egnyte Sales team to learn more on how to get access to this feature.

Upload Requests

Action	Description
Upload via Upload Request	When a file is uploaded via upload request
Download via Upload Request	When a file is downloaded via upload request
Preview via Upload Request	When a file is previewed via upload request

Upload Request Workflows are available to customers with the Document Portal Add-On. Contact the Account Manager or Egnyte Sales team for more information.

Policy Labeling

Action	Description
Policy Labeling	When a policy label is applied on a document
Policy Labeling Failure	When there is a failed labeling error
Policy Labeling Skipped	When a policy labeling is skipped on a document

Policy labels are available only for customers that have Secure & Govern (S&G) enabled on their domain. Contact the Account Manager or Egnyte Sales team for more information.

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