This article provides a detailed explanation of the different Actions in a File Audit Report.
General Actions
|
Action
|
Description
|
| Upload |
- When a file is edited and changes are saved to the Egnyte domain.
- When new files are uploaded to the Egnyte domain.
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|
Create Folder |
- New folder(s) created on the cloud.
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|
Download
|
- When a file or folder is downloaded from the cloud or copied to a local folder via the Desktop App
- When a file is downloaded for editing using WebEdit or Desktop App.
- When files or folders are synced for offline access.
- When a file is downloaded via external apps to view file information such as metadata or a preview.
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|
Promote File Version |
- When an old version of a file is promoted to the current version.
|
| Preview |
- When a file is previewed through the WebUI.
Note: Preview from other apps such as Explorer or Finder is counted as Download.
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Read |
- When a file on a computer with Desktop App installed was accessed from the local machine cache by the user or another application on the same device.
|
| Prefetch |
-
When a file is sent from the backend to user’s browser cache for preview optimization.
|
Move and Copy
|
Action
|
Description
|
| Move File or Folder |
- When a file or folder is moved or renamed.
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Move - Parent |
- When a file or folder was moved as a result of its parent folder(s) being moved.
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| Copy File or Folder |
- When a file or folder is copied from one location to another.
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|
Copy - Parent |
- When a file or folder was copied as a result of its parent folder being copied.
|
Delete and Restore
|
Action
|
Description
|
| Delete File or Folder |
- When a file or folder is deleted or moved to the trash.
|
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Delete - Parent |
- When a file or folder was deleted and moved to the trash as a result of its parent folder(s) being deleted.
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| Restore From Trash |
- When a file or folder was restored from the trash.
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Restore From Trash - Parent |
- When a file or folder was restored from the trash as a result of its parent folder being restored.
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| Delete From Trash |
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Delete From Trash - Parent |
- When a file or folder was deleted permanently from the trash as a result of its parent folder being permanently deleted from trash.
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File Locking
|
Action
|
Description
|
| Lock File |
- When a file was locked because it was opened from an Egnyte application such as Desktop App or WebEdit,
- A co-editing session was created.
- File manually locked by an Admin.
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|
Unlock File |
- When the lock on a file was released or when a co-editing session is over.
|
| Co-Edit File |
- When an additional user joins a co-editing session.
Note: As the first user starts a co-editing session, a "Lock File" event (with "Co-Editing Session Id: ... " information in the "Action Info" field) will be added to the audit and any following users that joined the co-editing session will have a "Co-Edit File" event for each of the users in the audit report.
|
Link Actions
|
Action
|
Description
|
| Create Link |
|
|
Delete Link |
- When a share link is deleted.
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| Download via Link |
- When a file was downloaded from a share link.
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Preview via Link |
- When a file was previewed through a share link.
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| Create Upload Link |
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Delete Upload Link |
- When an upload link is deleted.
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Miscellaneous
|
Action
|
Description
|
| Add Note |
|
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Delete Note |
- When a comment was removed.
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| Add_Metadata_Key |
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Delete_Metadata_Key
|
- When a metadata value is removed.
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| Restore from Snapshot |
- When the content is restored from the available Snapshots.
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Project Activity
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Workspace Actions
| Action |
Description |
| Create workspace |
Creation of empty Workspace |
| Create workspace from template |
When a Workspace is created from a template |
| Mark as workspace |
Converting an existing folder as a Workspace |
| Status: Inactive |
When workspace status is changed to inactive |
| Status: Active |
When workspace status is changed to active |
| Workspace Deleted |
When a workspace is deleted |
Workspace actions will appear in the File Audit Report only when the Document Portal Add-on is enabled and users are actively using workspaces. This add-on is available to all Platform plans. Contact your account manager or Egnyte Sales team to learn more on how to get access to this feature.