File Versions

Overview


Appending file names with indicators like v 2.1 and 2013 03 23 is an inconvenient way to track the iterations of a file and dramatically increases your storage needs. By contrast, Egnyte automatically creates a new version of a file whenever you save and close an existing document. Your Administrator has set up version policies to dictate how many versions are collected before the old versions are moved to trash. Read on to learn more about file versions and how to "promote" old versions to replace the existing file.

Versions

To view a file's versions, you must first select the List view or Condensed view option. Versions are not visible with the Large icons view.

UI_views.png

The number indicated next to the icon that looks like a clock is the file's version count.

UI_versions.png

For any given file, only a certain number of versions will be retained. By default, this maximum number of versions is 3, but Admins can change this value through a setting in your account if your plan allows it. This setting can be found under Trash and Retention Policies.

Only three versions will be kept for the following file types, regardless of your account setting: Microsoft Outlook/Exchange (.pst and .ost), Microsoft Access (.mdb), QuickBooks (.qbb) and email (.eml) files.

Make Old Version Current

  1. Click the version icon.
  2. Locate the old version you would like to promote to the current version and click the icon highlighted below.

    Screen_Shot_2019-03-14_at_11.14.39_AM.png

  3. The selected version is now the current version and will be shown when users preview or access the file through a link. 

 

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