Egnyte’s search tool makes it possible to quickly search huge quantities of files and folders.
Ways to Search
When searching for a file, there's a few things you should keep in mind to ensure you get the most out of your searches.
Entering a term, like “image”, will return results that contain that term, like “stock images” or “file-selected-expanded-image”.
Search Current Folder
You can search your entire account, or you can narrow your search to items contained in your current folder.
You can insert an asterisk to act as a wildcard in your search; this will pick up any extra letters or suffixes that might be attached to your search term. Imagine you’re looking for any files and folders that contain the word “photo” in the name. Searching for “photo” alone would miss results like “photographer” or “photo-new”, but adding an asterisk ensures you’ll catch those results.
Search for at Least One Term ("OR")
Entering multiple terms will return folders and files that pertain to any of those search terms. For example, a search of “image capture” would return any items where either “image” or “capture” is relevant. In this case, the “Capture” file name pertains to the term “capture”, but has nothing to do with the search term “image.” Spaces between search terms are interpreted as "OR".
Search for All Terms ("AND")
You can narrow your search by inserting the word "AND" in all capital letters between each term. This will limit results to files that contain both terms. Searching “image and capture” yields only results where both terms are relevant.
Search for Specific Phrase
Finally, if you are looking for a specific phrase, you can also search using quotation marks. This will only yield files that contain that exact phrase. In the example below, searching “Waterfront home” will only return items that match that string.
Search for Folders
Your Egnyte account might contain tens of thousands of folders and files; finding a single one of those could be tough. Fortunately, we have a folder search option just for this use case. Select Folders and it will return folders which match your search criteria.
Egnyte’s file search engine will also consider a file’s metadata (the folder where it lives, notes added to the file, etc.) when determining how relevant a result is. Generally speaking, though, a file’s name is weighted more heavily than metadata. Learn about using Egnyte's Metadata API on your own domain.
Egnyte's search results do not include files in the trash. To learn more about searching in the Trash, please refer to this article.
Filenames have a higher weight in scoring results. The number of matches within a file also plays a role in ranking the search results.
Tokenized Search of File and Folder Names
When searching for a file or folder name, we tokenize the search into groups of 3 letters called trigrams. For example, searching for "brexit" would create 4 tokens ("bre", "rex", "exi", and "xit") and any file/folder name which matches at least 50% of search tokens would be considered a match. A folder named "Existing Breaks" would be displayed in the search results since it matches 2 out of the 4 tokens ("bre" and "exi") but a folder named "Breaks" would not be displayed since it only matches 1 token ("bre").
Searching Document Content
Text from the following file types are searchable: doc, docx, docm, xls, xlsx, xlsm, ppt, pptx, pptm, pdf, htm, html, txt, rtf, xml, pages, numbers, key, msg, zip, tar, tgz, odp, ods, odt, tsv, xhtml, csv, dot, wbk, dotm, docb, xlt, xlm, xlsm, xltx, xltm, xlsb, xla, xlam, xll, xlw, ppt, pot, pps, potx, potm, ppam, ppsx, ppsm, sldx, sldm, ps, epub, mbox.
Text content is indexed for search for files smaller than 20MB. We also limit the indexed text to no more than 1MB of extracted text and 10,000 tokens (words).
The boolean operations AND, OR, NOT, are all supported in Egnyte search. Egnyte supports grouping to allow you to adjust how multiple Boolean operators work together using parentheses to group words.