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Sharing Co-Editable Links

Co-Editing via Links

Co-editable links allow recipients to co-edit the target files in Microsoft Office Online, regardless of their permissions in the containing folder. It is intended to facilitate collaboration in cases where the sharing user may not want to grant permissions to recipients for the entire folder.

An updated link sharing pop-up will soon be made generally available to all the customers. Refer here for the details on the update.

Prerequisites and Limitations

  • Co-Editing via links is available to all the Platform plans. 

  • Co-editing via preview only links is available to Platform Enterprise Lite plans and above.  

  • Co-Editable links are only supported for Microsoft Word, PowerPoint, and Excel files. In addition, Microsoft Office Online integration must be enabled for the domain.

  • To generate co-editable preview-only links, it is necessary to have Microsoft Office (Preview) integration enabled.

Creating Co-Editable Links

In order to create a co-editable link, the user can set Co-editing to Allowed.

WebUI_Co-Edit_Share_Links_1.png

When a recipient clicks on the link, they get an option to co-edit the file via Microsoft Office Online.

 

- When a link is shared with domain user with Editor permission to the shared file, a new version will be created by the same user.
- When a link is shared with domain users without Editor permission to the shared file, a new version will be created under the link creator's username.

Warning: Creating a co-editable link that can be accessed by Anyone will allow anonymous users to edit the file. Consider using ‘Specific recipients’ or ‘Domain users only’ settings instead of ‘Anyone’.

Co-Edit via Preview-Only Links

Users can allow recipients to co-edit files that are shared via preview-only links, by setting Downloading to Not allowed and enabling Co-editing. When a recipient clicks on a Preview-only link that is co-editable, they can make changes to the file via Microsoft Office Online but can not save the file locally or download the file.

Co-Edit via Preview-Only Links is only available in Enterprise Lite and Enterprise plans.

Administrator Settings

An administrator can control the types of co-editable links allowed. The configuration item can be accessed via the Settings menu (Settings -> Configuration -> General).

Warning: Enabling this feature for public links will allow anonymous editing access to the files being shared. Consider restricting this feature to only the Private links unless public access is explicitly needed.

WebUI_Co-Edit_Share_Links_2.png

Sharing co-editable links setting is Disabled by default and an administrator must enable this setting.

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