Egnyte allows the ability to leverage Google Docs, Sheets, and Slides to collaborate on files stored in Egnyte. Files are located in Egnyte, not in Google Drive, and come with all the Egnyte permissions and controls.
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Benefits
Installation
How It Works
Limitations
Additional Resources
Benefits
- Create new Google Docs, Sheets, and Slides files and save them directly to Egnyte. Users can browse their Egnyte File system and open and edit documents.
- Permissions on these files are managed by Egnyte and are subject to Egnyte permissions, sharing, and security policies.
- Activity on these documents is recorded by Egnyte Audit Reports.
- No matter where team members are located, they can collaborate in real-time using Google Workspace collaboration with the benefits of Egnyte’s secure and easy file-sharing solution.
- All changes are automatically saved back to Egnyte Cloud Storage.
- Open and edit Microsoft Office documents using Google Workspace editing tools within Egnyte and have those files saved directly in Egnyte.
Installation
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Navigate to Apps & Integrations -> Search for Google Workspace.
If the Google Drive app is enabled for the domain, the Egnyte for Google Workspace app will not be visible until the Google Drive app is disabled.
- Hover over the Google Workspace tile and click on the Enable Integration button.
- Choose how to enable the integration and click the Save button:
- Added for all users: This is the simplest way to deploy the app to all users in the organization. This option makes the app instantly available for all users and is best when the domain has a Google Workspace subscription.
- Allowed for users: This makes the app visible to all users on the Apps page, but each user must add the app on their own. This is best for organizations that do not have Google Workspace licenses for all users.
- Added for groups: This allows controlling which groups in Egnyte have the add-on installed. All the users in that group will have the integration enabled.
How It Works
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Log in to the Google Account.
- Open a separate tab and log into the Egnyte account with the same email address.
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A new Google file can now be created from the Egnyte WebUI by selecting Create dropdown from the top menu.
Creating Documents From Within a Specific Folder:
Creating Documents From the Home Dashboard:
- The option to create documents will not be available if the Google Workspace integration is not enabled for the domain/user.
- The Templates submenu will be available only if there are any Google files stored in '/Shared/Egnyte Templates/File Templates'. In the example above, a GDoc file is present in the File Templates folder, but no GSheet or GSlides files, resulting in the submenu being unavailable for them. -
When creating a new Google file from the WebUI, users will see a pop-up. The pop-up offers options to rename the document, modify the file's Location, and enable Draft mode.
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After clicking Save, the user will be taken to a new tab to start working on the new file.
Default location of files created from Home Dashboard:The default location for the documents created from the home dashboard will be Private/User’s Private Folder Name/Quick Created Files/YYYY, where YYYY is the year in which the document is created.
For example, if the document is created on 15th December 2022 and the user’s private folder name is myprivatefolder, then the default location will be Private/myprivatefolder/Quick Created Files/2022.
This will help the user structure the documents created from the home dashboard for easy management.
This folder will get created in the user’s private folder when the user clicks on the Create menu from the home dashboard.
Creating documents from a template:
While creating the document from a template, users will be prompted to enter the name for the new document to be created and then the document created will be opened in the new tab for editing and collaboration. All changes are automatically saved within Egnyte.
Users can also open an existing supported file type (gdoc, gsheet, gslides, docx, xlsx, pptx) by right-clicking on the file and selecting Open In Google Docs/Sheets/Slides, then Edit in the corresponding editor (Google Docs, Sheets, or Slides).
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The first time a new document is created, a dialog window may appear. Checking the Don't show again checkbox before clicking Continue is recommended.
- The file is opened in the corresponding editor (Google Docs, Sheets, or Slides) where the file will be saved directly into Egnyte.
Limitations
- Mobile devices can preview Google Workspace files but cannot edit these files.
- Google Workspace Add-On's can't be accessed with this integration
- Imported Ranges, Protected Sheets, and Templates within Google Workspace Editor are not available with this integration
- Charts can not be added for Google Docs and Google Slides
- Microsoft Office file types have a limitation of 100 MB when using this integration
- Google Docs file types have a limitation of 100 MB when using this integration