Co-Editing via Links
Co-editable links allow recipients to co-edit the target files in Google/Microsoft Office Online Integration, regardless of their permissions in the containing folder. It is intended to facilitate collaboration in cases where the sharing user may not want to grant permissions to recipients for the entire folder.
Prerequisites and Limitations
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Co-Editing via links is available to all the Platform plans. However, Co-editable Share Links for external users are not supported on GxP domains due to regulatory requirements.
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Co-editing via preview only links is available to Platform Enterprise Lite plans and above.
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Co-Editable links are supported for Google files, Microsoft Word, PowerPoint, and Excel files. In addition, Microsoft Office Online integration and/or Google Workspace Integration must be enabled for the domain.
- To generate co-editable preview-only links, it is necessary to have Microsoft Office (Preview) integration enabled.
- If Microsoft integrations are not set as the default editor for the domain, Microsoft files shared from Egnyte via Anyone or Anyone with Password links will not be able to co-edit via Google integration.
Creating Co-Editable Links
In order to create a co-editable link, the user can set Co-editing to Allowed.
Show recent file versions link property automatically gets enabled and cannot be changed once the option to co-edit is allowed.
When a recipient clicks on the link, the recipient will co-edit the latest version of the file via available integration.
- When a link is shared with domain users with Editor permission to the shared file, a new version will be created by the same user.
- When a link is shared with domain users without Editor permission to the shared file, a new version will be created under the link creator's username.
Warning: Creating a co-editable link that can be accessed by Anyone will allow anonymous users to edit the file. Consider using ‘People you choose’ or ‘Existing User(s)’ settings instead of ‘Anyone’.
Co-Edit via Preview-Only Links
Users can allow recipients to co-edit files that are shared via preview-only links, by setting Downloading to Not allowed and enabling Co-editing. When a recipient clicks on a Preview-only link that is co-editable, they can make changes to the file via Google Editor/Microsoft Office Online but can not save the file locally or download the file.
Co-Edit via Preview-Only Links is only available in Enterprise Lite and Enterprise plans.
Administrator Settings
An administrator can control the types of co-editable links allowed. The configuration item can be accessed via the Settings menu (Settings -> Configuration -> General).
Warning: Enabling this feature for public links will allow anonymous editing access to the files being shared. Consider restricting this feature to only the Private links unless public access is explicitly needed.
Sharing co-editable links setting is Disabled by default and an administrator must enable this setting.