Egnyte for Google Workspace enables customers to collaborate on files stored in Egnyte using Workspace applications. The integration offers a wide range of capabilities and features, such as creating and editing Google Docs, Sheets, and Slides, and saving them directly on Egnyte. Google Workspace supports real-time collaboration, enabling multiple users to work together simultaneously. It also allows editing and co-authoring of Microsoft Office files.
Egnyte is now proactively adapting to Google's strategic shifts, prioritizing uninterrupted functionality and an enriched user experience for our customers. In response to Google's plans to sunset the Decoupled Docs API in 2026, we're upgrading our existing Workspace integration.
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Reasons for Upgrading
Who is Impacted?
User-Centric Benefits and Key Impacts
Reasons for Upgrading
- Egnyte is required to adopt the new APIs for integrating with Google Workspace, aligning with the latest changes in Google's infrastructure
- Upgrading the current Workspace integration ensures a seamless and consistent user experience
- The new version comes with an additional set of capabilities above what we currently offer. Some of these include:
- Suite of capabilities under smart canvas, making task assignments, progress tracking, and collaboration more intuitive
- The integration of Gemini, including the side panel in Workspace and other AI tools which operates behind the scenes in refining existing work or starting new projects, with specific features tailored for various Google Workspace applications.
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Who is Impacted?
All Egnyte customers utilizing the Workspace integration are impacted by this transition.
Egnyte customers using the latest integration will notice a blue Egnyte label next to the file name as shown below. The absence of this blue label indicates the previous integration is being used. To upgrade, refer to the Configuration and Migration Guide.
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User-Centric Benefits and Key Impacts
Create a New File with Workspace in Egnyte
In the legacy version, users can create new files in Workspace through the Create menu, with files stored directly in Egnyte. The functionality remains intact in the upgraded version, but with an enhancement - these files are now stored in Egnyte, accompanied by a copy in Google Drive for Google files. All users apart from authorized users, will see all the files in Shared with me with an Egnyte label.
Collaborate in Real-Time on Files in Google Workspace
The collaborative experience for Google files remains supported in both versions. However, in the upgraded version, Google files are opened directly in Google's editor. Users can also leverage Google’s Smart Canvas feature now.
Collaborate in Real-Time on Microsoft Files
The collaboration and co-editing support for Microsoft files remain consistent across both versions.
File Management: Rename, Move, Copy, Delete
File management capabilities such as renaming, moving, copying, and deleting are supported in both versions.
In the upgraded version,
- The renaming process works bidirectionally between Google Drive and Egnyte.
- Copying a file creates a duplicate in Google Drive to retain advanced Google smart canvas features.
- Deleting a file sends it to the Trash in Egnyte and revokes user permission in Drive. Deleting it from the Trash removes the file from Google Drive as well, ensuring data integrity.
File Preview
Previewing the file is available in the upgraded version as currently offered.
File Sharing
Sharing file capabilities as offered currently undergo positive changes in the upgraded version. Users can share files directly from the Workspace editor using the Egnyte add-on, making the process faster and more convenient.
'New File' Or 'Make a Copy' Via Google Editor
The options to create a New File or Make a Copy via the Google Editor are consistent between the two versions.
Additional Features
The upgraded version includes smart canvas for intuitive task management and collaboration, along with Workspace advanced AI features for enhanced workflow efficiency.
For any issues or assistance with migration, contact Egnyte Support.