Egnyte for Google Workspace enables end-users to leverage Google Docs, Sheets, and Slides for seamless collaboration on files stored in Egnyte.
With the upgraded Google integration, users can now experience the enhanced capabilities of the new Google Editor and its features.
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Access Shared Google Files
Create New Google Files
Collaborating Or Co-editing Google Files
Collaborate Or Co-edit Microsoft Files using Google Editor
Renaming a File
Copying a File
Deleting a File
File Sharing
Smart Canvas Features
File Menu Options
Insert Menu Options
Tools Menu Options
Extensions Menu
Additional Capabilities
Access Shared Google Files
Users can easily access their Google files by clicking My Google Files link in the Files menu in the Web UI.
Click on My Google Files to open the Shared with me files in Google Drive.
The users can view the tooltip within the My Google Files by hovering over the menu option.
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Create New Google Files
Click Create and select the option as Google Docs or Google Sheets or Google Slides.
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Collaborating Or Co-editing Google Files
There are multiple ways to start a co-edit or collaborative session for Google Files.
- Hover on the Google file and click Co-edit in Google Docs OR select the file and click Co-edit in Google Docs in the context menu.
Alternatively, users can also select the file and click on Open with -> Co-edit in Google Docs to co-edit a file. -
Click on the Google file. In the file preview, click Co-edit in Google Docs.
Alternatively, click Open with -> Co-edit in Google Docs.
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Collaborate Or Co-edit Microsoft Files using Google Editor
Web UI enables co-editing Microsoft files using Google editor using the same steps as a Google file.
When a Microsoft file is opened or edited at least once using Google Editor, a copy of this file is available in Google Drive.
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Renaming a File
Select the file and choose Rename from the Context menu.
Enter the new file name and click Rename.
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Copying a File
Select the file and choose Copy from the context menu.
Select the destination location and click Copy.
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Deleting a File
Select the file and choose Delete from the context menu.
Deleting a file from Egnyte sends it to the Trash in Egnyte and revokes user permission in Google Drive. Deleting the file from the Egnyte’s Trash removes the file from Google Drive as well.
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File Sharing
Egnyte offers numerous file sharing options enabling the users to share files with anyone, anyone with password, existing users, and specific recipients.
They can also set link properties before sharing the Google document.
With the latest upgrade, users can share a file from Google’s editor as well.
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Smart Canvas Features
Users can utilize Smart Canvas features in the Google Editor. Open a file from Egnyte in Google’s Editor and type @ to select the desired option.
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File Menu Options
With this integration, the File Menu provides additional options to users.
- Option to create a new file from the template gallery.
- File -> Make a copy has additional options to share the file with the same people, copy comments and suggestions, and the choice to include resolved comments and suggestions.
- File -> Approvals allows requesting feedback and approval to finalize the document
- File -> Make available offline feature lets the users access the file even when they are offline
- File -> Add shortcut to Drive creates a shortcut to the file in Google Drive for quick access
- File -> Details option provides details of the document, such as location, modified, and created
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Insert Menu Options
Insert menu also offers an additional set of options in this integration.
- Insert -> Image -> Drive/Photos option can be used to insert pictures from Google Drive and Google Photos. These are available in Google Docs and Slides
- Insert -> Drawing -> From Drive is an option available to insert a drawing from Google Drive
- Insert -> Chart option allows users to insert charts in their document/slides
- Insert -> Audio option can be used to insert audio in their slides
- Here are some other additional options. Click here for more information
- Insert -> Smart chips -> Voting chip
- Insert -> Building Block -> Custom Building Block
- Insert -> Image -> camera
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Tools Menu Options
Tools Menu offers the following additional capabilities in this integration.
- Compare documents
- Tasks
- Linked Objects
- Translate
- Notification Settings
- Activity Dashboard
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Extensions Menu
The Extensions menu enables users to get add-ons and access Apps Script.
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Additional Capabilities
The latest integration enables the users to access comments, Google Meet, Share options, and profile from the top-right of the file.
There is also a star icon to bookmark the file, Google Drive icon, and status icon in the top-left.