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Share with File and Folder Links in the WebUI


Egnyte makes it easy to share content inside and outside of your organization through Share links. Follow one of the links below to learn how to effortlessly collaborate with Egnyte.

Only Administrators and Power Users can create share links.

Share File Links

Share Folder Links

Direct Links

Share File Links

If you want to share a file with a user without requiring them to log in, send them a link to a specific file. When the user clicks on the link, Egnyte will generate a preview of the file. The user can review the file or choose to download it. There are two easy ways to share files from Web UI.

The first option is to hover over a file and click on the Share button. 

Share file-1.png

Another way is to select the checkbox next to the file or right-click on the file and hover over the  Share  option from the action menu.

Share file-2.png

When the dialog opens, you’ll see a summary of the security and link expiration options. From here, you can select Get Link or Email Link directly to the recipient.

Share file-3.png

If you click Get Link, the screen will change to show a link URL already highlighted. You can copy the link and share the link with anyone via email or instant messaging.

Share file-4.png

Choose Email Link, and you will be prompted to enter your recipient’s email address to send the link directly from Egnyte, then click Send.


Share file-5.png

To adjust your link's settings before sharing it, click Change link options.

Under Change link options, you can...

  • Choose the link security option below: 
    Share Link-6.png
    • Anyone – Public link accessible to anyone with the link 
    • Anyone with a password – Password-protected public link accessible to anyone with the link and the password 
    • Egnyte File Server Users – Private link accessible only by users with an active account on the domain. 
    • Specific Recipients - Accessible only by the specific recipients of the link shared using the Email Link option
  • Choose whether the file can be downloaded or is preview-only
  • Set the link to expire after a certain date.
    Share Link-7.png
  • Choose to allow co-editing on the file. This option enables the link recipients, regardless of the permissions, to co-edit the file in online editor and save changes back to the original location of the file
    Share file-8.png
  • Choose to watermark a file
    • Watermarking a downloadable file will convert it into a non-editable PDF.
      Share file-9.png
  • Request an email notification whenever the link is clicked.
  • Choose to include the file name in the link.
  • Set whether the link always points to the most recent version of the file or whether it references the current version only.

Share file-10.png

- The user cannot watermark a co-editable file and vice versa.
- Co-edit via normal links is available to all the platform plans whereas co-edit via Preview Only Link is only available to the Platform Enterprise Lite, Platform Enterprise, and both the Document Room plans.

When you want to share the contents of an entire folder with a colleague who doesn't have permission to a folder or with an outside business partner, browse to the folder and then select the Share option followed by the Share Folder Link option.

Share file-11.png

The folder link dialog looks very similar to the file link dialog. You can adjust the link's options to decide who will have access to the folder, set an expiration for the link, and more.

When the recipient opens a folder link, they'll see a display of all its contents. They can preview the contents there, download all of it at once, or pick individual files. If you have password-protected your public folder link, they'll be asked to enter the password before they can proceed.

Direct Links

If you want to send the folder to someone that already has permission to it, save a few steps by sending a Direct Link. Direct links take the receiver directly to the folder in the Web UI. Navigate to the folder you want to share, click More, and choose Folder Details & Options from the drop-down.

Share file-12.png

From there, just copy the Direct link on the Details tab and start sharing.

Share file-13.png


The direct link is the URL address of the file within your Egnyte domain, ensuring continuous accessibility except in the following scenarios:
- When the file/folder associated with the direct link is deleted. Note that deleting a version of the file does not impact the direct link.
- When accessing the direct link, the recipient lacks permission to the source folder.

Moving or renaming a file/folder will not change the URL address (aka direct link). However, making a COPY is creating a new URL address for the copied item.

Learn more about Share Links vs. Direct Links by watching a Quick Tip on Egnyte University:  Share Links vs. Direct Links


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