How to Enable Smart Upload in Your iOS Egnyte App

What is Smart Upload?

Smart Folder is a feature available in the Egnyte Mobile Apps that automatically scans the device photo library and finds photographs taken in places matching the ones specified in Project Folders and, with the user’s permission, uploads the photographs to Egnyte. It saves the users all the manual work they would otherwise need to do copying the pictures from the device photo library into their Egnyte folders.

How to Enable and Start Using Automatic Smart Upload?

1.  Set Up Project Folders

To use Smart Upload, first create a Project Folder using the Web UI or the mobile app or navigate to an existing project folder. Project Folders are a special kind of folders for which admins can define parameters such as project start and end date, logo, ID, customer name, current status, as well as its address and geolocation.

2.  Add Geolocation for the Project Folder

• Navigate to the Project Folder
• Go to Project Settings 
  • In the WebUI, Project Settings are available from the More button
    
    
    
    
  • In the Mobile Apps, Project Settings can be accessed from the three dot menu in the right upper corner of the screen
    
    
    
    
• Select the Smart Upload Folder (WebUI) or Smart Upload (Mobile) tab and click the Add Location button
  
  
  
  
  
  
• On the next screen: 
  • Use the interactive map or the Search option to find the location 
  • Set the radius using the slider 
  • Add the Location Name
  • Change the Upload Folder (if needed)
    
    
    
       

3.  Set Up the Mobile Device

After a Project Folder and its respective Upload Folder is configured, the mobile devices will need to be prepared.  To do so:

• Allow the camera to access the device location and photo library as pictures are taken in the Settings
  On iOS devices, go to Settings -> Location Services -> Camera, select While Using the App, and turn on Precise Location
  
  
  
  
• Allow The Egnyte App to access the relevant information on his device such as the location and photos library
  
  On iOS devices, go to Settings, find Egnyte on the list of apps and select it. Allow Egnyte to access Location (Always), and to access Photos (Full Access)
  
  
  
  

These settings can also be modified when prompted by the app if not enabled already.

4.  Start Taking Photographs

When all the set-up is ready, you can start leveraging the Smart Upload feature on your mobile device. To start using Smart Upload:

• Go to one or more locations which match those set up in your project folder/s and take some photographs 
• Launch the Egnyte app and watch for a New Smart Upload suggestion notification at the bottom of the screen
  
  
  
  
• Tap on it and you will be redirected to the Smart Upload screen
  
  
  
  
• You can also dismiss the notification and navigate to the Smart Upload icon on the bottom bar later.

5.  Review, Confirm or Reject Smart Upload Suggestions

• In the Smart Upload screen, upload suggestions can be confirmed to upload the detected images or photos can be reviewed and selected individually for upload.  Photos will automatically be uploaded to relevant project or upload folders
  
   
  
  

• Each upload is confirmed with a Success notification
  
  
  
  

• The Smart Upload icon at the bottom of your Egnyte app screen will always show you the number of pending upload suggestions
  
  

How to Get Access to Smart Upload?

Smart Upload is available within Enterprise Lite and Enterprise pricing plans, or when purchasing the Project Control add-on. 

Downloads

Customers who want to use Smart Upload are requested to make sure that they have the latest version of the Egnyte mobile apps installed or upgrade to the latest version. The latest version of the app is available in the Apple App Store.