What is Automatic Smart Upload?

Automatic Smart Upload feature allows users to scan the photo library on their mobile device, and upload photographs taken at specific locations to user-configured folders.

 

Users can associate a geo-location with a Project folder, and designate an upload folder within the Project Folder. Once an upload folder is configured, Automatic Smart Upload feature can be used to automatically upload all photos taken at that geographic location into the upload folder.

 

A.   Automatic Smart Upload

Automatic smart upload will automatically scan the device photo library and find photographs taken in places that match the ones specified in Project folders and Upload folders created within them. It saves the users all the manual work they would otherwise need to do moving the pictures from the device photo library into their Egnyte folders.

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How to enable and start using Automatic Smart Upload?

  1. Set up project folders
    Smart upload works for Project folders, which are a special type of folder for which its admin can define such parameters as project start and end date, current status, as well as its geo-location. In order to enable automatic smart upload, it is necessary to properly set up project folders and Upload folders within them first (which needs to be done through the web browser). In order to find out how to set up project folders go to this link. Once the Project folder is set, its Admin or Power User needs to go to Project Settings and in the Location tab (1) set the geolocation of the project using the Location name, the Interactive map, or the Search option and (2) set the default upload folder for the project.
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  2. Set up your mobile device
    Once the project folder and Upload folder is properly set up in your Egnyte domain, you also need to check if your mobile device is set up properly so make sure that:
    1. The camera can access your device location when you take pictures. To do it, navigate to
      1. Settings > Privacy > Location Services and toggle them to On
      2. Settings > Privacy > Camera, and tick 'While using the app' and set the 'Precise Location' toggle to On
    2. The Egnyte App can access the relevant information on your device such as your location and photos library. To do it, navigate to
    3. Settings > Egnyte > Allow Egnyte to access > Location (set the toggle to On), and Photos (tick 'All photos').
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  3. Start taking photographs
    When all the set-up is ready, you can start leveraging the Smart Upload feature on your mobile device (iPhone or iPad). To start using Smart Upload, just go to one or more locations which match those set up in your project folder/s and take some photographs. Next, launch the Egnyte app and watch for a New Smart Upload notification at the bottom of the screen. Tap on it and you will be redirected to the Smart Upload screen. You can also dismiss the notification and navigate to the Smart Upload icon on the bottom bar later.
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  4. Review, confirm or reject Smart Upload suggestions
    Once you land on the Smart Upload screen, you can confirm the upload suggestion and upload all the detected pictures or review them and decide which ones you want to include in or exclude from the upload. When you confirm the upload, the pictures will be automatically uploaded to relevant project/upload folders.
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Each upload is confirmed with a Success notification

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Other options available with Smart Upload

From the Smart Upload screen, you can also navigate to

  • The Recent Uploads to check how many photographs were uploaded recently
  • Project Details (the Project folder name and path, the Upload folder name and path, and the project location)
  • Upload folders

The Smart Upload icon at the bottom of your Egnyte app screen will always show you the number of pending upload suggestions.

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B.   Manually Triggered Smart Upload

Manually triggered smart upload allows users to start the photo library scan for photographs taken in an area that they can define using an interactive map.

How to use Manually Triggered Smart Upload?

To launch this option, go to the folder into which you want pictures to be found and uploaded automatically based on their geo-location (it can be any folder you have admin permissions to), tap on the Create and upload button and from the menu choose Photos from a specific area.

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On the next screen, use the map to find and set the location and select the time range you want to be included in the picture scan (e.g. the last 7 days) and click on Find Photos. All the photos which fulfill the selected criteria will be listed. You can edit the list if needed and upload the photos to the folder.

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How to get access to Smart Upload?

Automatic Smart Upload is available in the Egnyte iOS App within the AEC add-on only and Manually Triggered Smart Upload is available in the Platform Business Enterprise Lite and Enterprise plans.

Downloads

Go to Apple AppStore to download the latest version of the Egnyte iOS Mobile App or upgrade to the latest version on all your devices if you already have it.