The article covers details on the sharing options within the Egnyte’s Microsoft Office Online integration. The users can also co-edit their files with other users in real-time without leaving the Office Apps.
For Admins, all domain settings and sharing settings that they have set up in the Collaborate Product will be applicable, offering a consistent experience across Egnyte.
Enable Microsoft Office Online:
For new domains, if Microsoft Office Online Integration is not enabled by the Egnyte Admins for the users, they can:
- Navigate to Egnyte Domain -> Apps & Integrations -> Microsoft Office Online, and enable it for the users.
- Click on Settings.
- Choose Added for all users from the dropdown and click Save.
For Egnyte domains where this is enabled or added, there is no action needed.
Egnyte Sharing within Microsoft Office Online:
Egnyte users with edit permissions can open and co-edit a file in Office Online.
- Right-click on the file (or click the checkbox next to a file), hover over Open with..., and choose Co-edit in Microsoft Word Online.
The user may need to log in using their Office Business 365 account periodically to verify their Microsoft subscription is active as they will be working with Third party Software.
To edit the file, make the desired changes to the file. All changes are automatically saved to Egnyte instantly and the user can co-edit by inviting other Egnyte users to join them in the document.
Share Options in MS Office Online
When the user opens an Office [Word], [PowerPoint], or [Excel] file on the web, they will see the Microsoft Share UI on the top-right side of the window depending on the Office Client version they have.
Click on Share and any of the following options:
- Share: The user can share the file by choosing the access and setting the link properties.
- Copy Link: The user can set the link access and properties to get the share link and copy the link to share with other user(s).
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Manage Access: The option enables the user to manage access to the file’s link to share it with anyone/anyone with password/existing user(s)/specific recipients.
There are some additional options when the user as a sender, clicks Share. All three options will lead to opening a new browser Tab with the Egnyte Sharing options.
User can click on Get share link to copy the link and share it with the intended users. Alternatively, Click Email Link, choose the recipient(s), fill in the short message, and click on Send email.
Learn more about link sharing here.
After clicking on send email, the sender will get a confirmation dialog. Sender needs to close this browser tab after sharing is done, and they can resume working on the office document.
The recipient (s) will get an email with the link to join the sender in the document to co-edit if they have an Egnyte account and required permissions.
- Standard Users can not share links.
- Any changes in the default settings or permissions can be done in Collaborate -> Settings. The same settings will be applicable in the Microsoft Office Online applications.