External Link Detection

External Link Detection identifies when folders or files are accessible to individuals outside the organization. 

An External Link issue is created for the the following Egnyte Share Link types:

• Anyone with password
• Existing user(s)
• People you choose

The article covers the specific detection criteria for each link type.

 

External Link Detection Criteria

To view and customize the detection criteria for External Link:

1. Navigate to Secure and Govern -> Settings -> Analysis Rules -> External Link.
   
2. Click on External Link and set the detection criteria by using the respective toggles.
   

There are three detection criteria available based on the type of link shared. 

 

Detection Criteria: Links Shared with 'Anyone with password'

Issue will be created whenever an Anyone with password link is created, the user chooses the Email Link option and enters a Standard User or third-party e-mail address. 

 

Detection Criteria: Links Shared with 'Existing user(s)'

Issue is created whenever an Existing user(s) link is created, the user chooses the Email Link option and enters a Standard User.

 

Detection Criteria: Links Shared with 'People you choose'

Issue is created whenever a People you choose link is created, the user chooses the Email link option and enters a Standard User or third-party e-mail address.

The example below shows an External Link issue detected based on all the three detection criteria mentioned above. On clicking the Show Details link, the issue details appear. 

FAQ

How does External Link differ from Public Link and External Sharing?

External Link vs Public Link

Both issue types look for content shared outside of the organization via links; however, the scope of the sharing and the level of risk are different. The Public Link issue type looks for content that is shared to a very broad audience and accessible to anyone, including individuals outside of the organization. The External Link issue type looks for content that is shared with specific people (People you choose) outside of the organization who may or may not have an Egnyte account.

External Link vs External Sharing

Both issue types look for content shared outside of the organization; however, how the content is shared and the level of risk are different. The External Sharing issue type looks for content that is shared to Standard Users via folder permissions. The External Link issue type looks for content that is shared via shared links (see detection criteria above).