While admins and selected users can manage and orchestrate the lifecycle management of the content via Secure and Govern, all Power Users have access to similar folder analytics in the Collaborate WebUI.
Folder Insight feature is only available to customers with Secure & Govern.
Folder Insights can be accessed either through the More menu or the individual folder context menu.
Click on Folder Insights to view the details. The analytics information is provided by the Secure & Govern Content Lifecycle data and includes the following:
- Aggregated data aging information
- Aggregated file type information
- Sum of total file count and total file size
In addition, admins have access to:
- Duplicate file information
- Files under active retention
Admins also have the ability to navigate directly to the associated Secure & Govern configuration items via the link presented for each widget. For example, the Manage data sprawl link next to the data aging information will direct them to Content Lifecycle policies.
Similarly, Manage duplicate content and Manage retention policy links re-direct the admins to Content Lifecycle page in Secure & Govern.
The analytics are available for either the individual folder selected or for the parent folder and all subfolders by toggling the Include subfolder information option.
The users can also customize their views by selecting the desired filter options for
Date age by:
- Creation (default)
- Last accessed
File Types by:
- Count (default)
- Size
Click here for more information on Content Lifecycle analytics in Secure & Govern.