Egnyte Help Desk

Best Practices for Creating an Egnyte Folder Structure

Egnyte has the flexibility to create a custom folder structure that best fits your company's organization and use cases.  This custom folder structure will make it easy to organize and find data and apply permissions.  Click here to watch a video on creating folder templates in Egnyte.

Use Cases

The optimal folder structure depends on your company structure and use cases for Egnyte.  We have some suggestions below to jumpstart the process.

Construction

Construction companies have many projects in various locations.  We recommend creating a folder structure in the form Region --> Job Site --> Project.  There can also be a folder for past jobs that is treated as an archive.

High Tech

Technology companies have multiple departments that each collaborate frequently.  We recommend having a top-level folder for every department.  For example: Accounting, Human Resources, Marketing, and Engineering.

Retail

Retail companies have many offices scattered around the world.  The headquarters can be in one place but there are many more satellite offices.  If you have multiple offices, we recommend creating a folder structure by location where each office location has its own top-level folder.

Applying Folder Permissions

Folder structure is greatly influenced by how to simplify permissions.  Think about how your company treats data.  Do users in one location have similar permissions?  Do users with one job role have similar permissions?  Please refer to Sharing with Folder Permissions article to learn about setting folder permissions.

File and Folder Size Limitations

Maximum Number of Files in a Folder (immediate children): 50,000

Maximum Number of Subfolders in a Folder (immediate children): 50,000

Maximum path length: 5,000 bytes

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