Egnyte makes it easy to keep links secure. Users can make the link public (accessible by anyone) or private (only accessible by people who are users in the Egnyte domain), add a password, and more. All of these settings are available after clicking the Change link options when creating a new link. There are also settings under General that Admins can change to control the default options for links.
An updated link sharing pop-up will soon be made generally available to all the customers. Refer here for the details on the update.
Skip Ahead to...
Public Links
Private Links
Specific Recipients
Additional Security Options
For Admins
Public Links
When creating a new link to share with someone outside of an Egnyte domain, a user needs to create a Public Link. Choose Anyone from the Who will have access? drop-down.
For sharing a Public File Link that is secured with a password, select Anyone with a password instead. Egnyte automatically generates a strong password; however, the user can delete and type in their own password.
The user needs to send the password to the link recipient in a separate message, even if they use the password Egnyte generates.
Private Links
For <Your Egnyte Account> users option, the link will be inaccessible to anybody who is not a user (Admin, Power, or Standard User) in the Egnyte domain. If the recipient is not already logged in to their Egnyte account, they will need to do so to view the link.
If the user selects the Existing user(s) access type, the link will only be accessible to a user from the Egnyte account.
Specific Recipients
When the user needs to share a file with specific individuals outside/inside their organization and ensure that only those named individuals can access the link, they can use the newly enhanced People you choose option.
Users can also include third parties who are not users in the recipient list by adding their email addresses. For more details, see 3rd-Party-Recipient-Specific-File-Links.
Additional Security Options
Whether opting for a Private or Public Link, users can enhance the security of the link by using the additional measures:
-
Click on the Link expiry option
-
Select On date in the dropdown and mention the link expiry date
-
Select After number of clicks in the dropdown above to have the link expire after it has been clicked more than a few times
Users can choose this option if they know their recipient will only need to look at the file once or a few times
- Receive an email every time someone clicks on the link
- Only allow users to preview the file.
For Admins
Account Administrators can do a few things at the account and folder level to ensure that links are being shared safely and restrict their users from making changes to certain settings. Most of these settings are controlled from the Configuration settings tab under the Sharing section of General settings.
Account Level
Administrators can decide whether their users are allowed to utilize the file and folder links. If file and folder links are allowed, Administrators can choose which types of links to allow and set a default type. Admins can also set a default and maximum link expiration for file and folder links.
Folder Level
Administrators (or folder owners) can also adjust whether public links are allowed at any folder level.
- Navigate to the desired folder
- Select Folder Details & Options from the More drop-down.
- Select the Options tab and choose from the following options:
- Users can send public links to files and any sub-folders.
- Users can send public links to files only.
- All public links are prohibited for the folder's contents.