Running a Permissions Audit Report

Egnyte’s Permissions Audit Report allows admin users to see how folders on their Egnyte domain have been shared over a given time period. This provides complete auditing of folders shared with employees (Power Users) and business partners (Standard Users). Any changes made to folder permissions, via the dialog shown below, will be captured in a Permissions Audit Report.

Start by finding the Permissions Audit Report in the “Settings” view; it’s the last option in the “Reports” tab. Please note that this option will only be available if you have purchased the Advanced Audit Report feature. If you don’t have this feature and would like to learn more, click here and someone from our Sales team will contact you.

The report request form will ask you for a couple pieces of information.

Report name: Give the report a name so that you can differentiate it from reports you run later. This field is mandatory.

Date Range: Any folder-sharing changes that occurred during this date range will be captured in your report.

Assigner and Assignee: The Report Form allows you to narrow auditing to folder access given by specific users (the “assigner”) and to folder access given to specific users (the “assignee”). Alternately, you can choose “Select All” in either of these categories to see permissions changes made by or affecting any of your users.

Folders: You can type the name of the folder or folders you wish to include in your audit.  Alternately you can browse and select the folders of interest using the tree view under Selected Folders.

A completed form might look like this:

Once you click “Submit”, your report will be generated.

While smaller Audit reports will be generated immediately, larger reports can take a few minutes to prepare (depending on the volume of audit data that needs to be processed). In these cases, we’ll send an email to you when the report is ready; it will look like this:

Click the link to view the report. You’ll be prompted to log into your administrator account. Check the message center in the top right hand corner of the admin-view. Your audit report will be there.

After accessing the report from the message center, you’ll see the actual report.

This report will give you several pieces of useful information. You’ll see the folder path to which new permissions were applied and the time at which changes were applied. You’ll also see the person who made the change (Changed by) and whomever they shared the folder with (Changed for).

The Before/After columns shows the details of the change. Recall that Egnyte’s folder permissions are based on Owners (who can open the files in the folder, edit the files in the folder, or delete files from the folder), Editors (who can open and edit the files in a folder, but not delete any files) and Viewers (who can only open the files in the folder).

If an assigner made an assignee an Editor for a new folder, this would appear as a “Editor” transaction in the After column of the report. If the assigner subsequently decided to demote that user from an Editor to a Viewer, the audit report would reflect this change as “Editor” in the Before column and “Viewer” in the After column.
If you generate a report with hundreds of records, it makes sense to export it to Excel so you can better sort and analyze the contents. Use the “Export to Excel” button at top-left to do this.

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