Data governance defines roles, responsibilities, and processes for ensuring accountability for and ownership of unstructured data across the enterprise. Establishing and assigning Data Owners is an important step in achieving data governance and meeting compliance requirements. 

Data Owners are the people that have direct responsibility for the security of your unstructured data. Data Owners ensure that data is protected, that the right controls are in place for access to data, that the data quality is understood, measured, and managed.

Data Owner selection and assignment can easily be done with Secure and Govern. However, it is best to have an overall data governance plan before adding Data Owners. This article will walk you through how to add/remove Data Owners for Egnyte sources.

Add Data Owner

  1. Log into Secure and Govern.
  2. Go to the “Permissions” Tab.
  3. Navigate to a folder in an Egnyte content source.
  4. Select the “Data Owners” tab (on the right side of the screen).

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  5. Review the “Recommended Data Owners”
  6. Assign a Recommended Data Owner by selecting “Add” beside the user’s name or go to step 7 to search for other Data Owners

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  7. Select the “Add Data owners” button to open the Data Owner search

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  8. Type in a user’s name, matching user list will appear (Note: only users that have access to Secure and Govern or the Egnyte content source can be added as Data owners).
  9. Assign a Data Owner by selecting “Add” beside the user’s name.

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  10. Select “Next.”

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  11. Choose the folder or folders to be assigned and select “Add.”

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  12. If the user, selected as a Data Owner, is not a Secure and Govern user, the following account creation window will appear.
  13. Select “Create Accounts” to add the new user to Secure and Govern.

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  14. Data Owner assignment notification will appear, and data owner will be assigned.

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  15. Email notification is sent to the Data Owner.

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Remove Data Owner

  1. Log into Secure and Govern.
  2. Go to the “Permissions” Tab.
  3. Navigate to a folder in an Egnyte content source.
  4. Select the “Data Owners” tab (on the right side of the screen).

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  5. Select the three vertical dots to the right of the current data owner.
  6. Select “Remove from Data Owner function.”

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  7. The “Remove from Data Owner function” window appears, select “Remove.”

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  8. Data Owner removal notification will appear, and data owner will be removed as Data owner from the folder.

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Additional Resources

Administrators can now easily request a permission review, from any Data Owner,  within Secure and Govern. For more information on permission requests, please review Permission Review Request and Completion