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Folder Notifications for Administrators

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Egnyte’s folder notification feature lets you customize folder notifications to work for you and your end-users. Notifications can be set to inform users of different actions, such as uploads, updates to existing files, deletions, moves, copies, downloads, and previews of content within the folder. 

We classify notifications as belonging to one of two types:

  • File additions, updates, and removals
  • File downloads and previews 

Administrators can set an account-wide notification policy or allow users to customize these settings themselves.

Folder Notification Settings by Admin  

Administrators can set the default folder notification email settings for Power Users and Standards Users. The option is available in Settings -> Configurations -> User Types & Roles.

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In the "receive folder notification emails" sections, the Administrator can choose the following options:  

  • For all folders: The Administrator can choose this option and the associated frequency for both Power Users and Standards Users. They can also select the actions for which the users will receive these notification emails. When items are added, updated, or removed is the choice for both the user types. For Power Users, the Administrator can additionally choose if these users will receive notification emails when items are downloaded or previewed. 
  • Never: If the Administration selects this option, the corresponding user types will not receive any folder notification emails.  

Users can modify the folder notification email settings only if the Administrator checks "users can override this setting" for the particular user type.  

In addition, the Administrator can set the frequency option. This determines how often the users will receive shared folder notifications. For example, if the option is set to "every day", users will receive a single email each day with all of the shared folder notifications for that day. If the interval is set to "every hour", users could receive up to 24 shared folder notification emails in a day.

Additional Resources

Check out this article if you're looking for user-level folder notifications. 

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