Running a Folder Size Report

Overview

Administrators, along with Power Users that have been given the can run reports role, can pull a report to see how many files and versions are currently stored in Egnyte. This report is extremely helpful when determining how your storage space is being utilized.

The Folder Size Report is accessible for administrators from the left navigation panel in the Reports tab:

Folder_Size_Report.png


When you click the Folder Size Report you will see the following:



Report Options

If you choose to report on Selected folder only, the report will include a single row for the selected folder. If you choose Selected folder and subfolders you will then have to choose the depth to which you would like to report:

When you choose a level of 1, the report will include a row for the selected folder as well as all immediate subfolders. When you choose a level of 2, it will include a row for the selected folder, it's immediate subfolders, and their immediate subfolders.

There are two limitations with the depth option:

  • The depth must be 255 or less. The default is 1.
  • The report cannot contain more than 100,000 rows. This means that if you have a folder with more than 100,000 subfolders you cannot run this report with the Selected folder and subfolders option.
    • If Power Users have the role to only generate reports for folders they have access to, the limit is 10,000.

Report Contents

The report includes the following columns:

  • Folder Path: The path to get to the selected folder.
  • Versions Total Size (B): The size in bytes of all versions of files in this path and all of its descendants.
  • Versions Total Size (GB): The size in gigabytes of all versions of files in this path and all of its descendants.
  • Version Count: The number of versions (inclusive of the current version) in this path and all of its descendants.
  • Files Total Size (B): The size in bytes of the current version of all files in this path and all of its descendants.
  • Files Total Size (GB): The size in gigabytes of the current version of all files in this path and all of its descendants.
  • File Count: The number of files in this path and all of its descendants. This only includes the current version in the file count.
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