Administrators, along with Power Users that have been given the can run reports role, can pull a report to see how many files and versions are currently stored in Egnyte. This report is extremely helpful when determining how your storage space is being utilized. In this article, we'll show you how to run a Folder Size Report, what each parameter does, and what is included in the report.
If you'd like to learn more, our Reports & Auditing Overview article covers all of the reports available to you.
Run a Report
From the Reports Center, expand the Storage Reports section and select the Folder Size Report.
When you click the Folder Size Report you will see the following:
Parameters
If you choose to report on Selected folder only, the report will include a single row for the selected folder. If you choose Selected folder and subfolders you will then have to choose the depth to which you would like to report:
When you choose a level of 1, the report will include a row for the selected folder as well as all immediate subfolders. When you choose a level of 2, it will include a row for the selected folder, it's immediate subfolders, and their immediate subfolders.
There are two limitations with the depth option:
- The depth must be 255 or less and the default is 1.
- The report cannot contain more than 100,000 rows. This means that if you have a folder with more than 100,000 subfolders you cannot run this report with the Selected folder and subfolders option.
- If Power Users have the role to only generate reports for folders they have access to, the limit is 10,000.
- If Power Users have the role to only generate reports for folders they have access to, the limit is 10,000.
Folder Size Report Output
Once you submit the report, the report will run in the background. For large requests, this report can take up to several minutes to run. The report results will be automatically downloaded as a .tsv file.
The report includes the following columns:
- Folder Path: The path to get to the selected folder.
- Versions Total Size (B): The size in bytes of all versions of files in this path and all of its descendants.
- Versions Total Size (GB): The size in gigabytes of all versions of files in this path and all of its descendants.
- Version Count: The number of versions (inclusive of the current version) in this path and all of its descendants.
- Files Total Size (B): The size in bytes of the current version of all files in this path and all of its descendants.
- Files Total Size (GB): The size in gigabytes of the current version of all files in this path and all of its descendants.
- File Count: The number of files in this path and all of its descendants. This only includes the current version in the file count.
