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Share Links - Email Auto-Suggestions

Egnyte now offers its users with the email auto-suggestions while sharing links. The feature is introduced to improve link sharing experience for the end-users. The platform automatically suggests email addresses of the recipients during link sharing based on the link access type.

The feature is available to all platform customers.

Auto-Suggested Email Addresses

Link Access Type - Anyone or Anyone with Password or People you Choose

  • Hover over on a file or select a file and click on Share -> Share Link.
    Share Links - Email Auto-Suggestions -1.png
  • Select link access type as Anyone, Anyone with Password (default), or People you choose and click on Email Link.
    Share Links - Email Auto-Suggestions -2.png
  • Quick suggestions will show up below the Email addresses field based on the user’s engagement in the past.
    Share Links - Email Auto-Suggestions -3.png
  • Select from the suggested email recipients or type in the name or email address of the recipients to share the link with. Frequently used email addresses will show up before the rest of the matching results based on the user’s input. Click on Send Email.
    Share Links - Email Auto-Suggestions -4.png
  • An alert will show up confirming that the email has been sent.
    Share Links - Email Auto-Suggestions -5.png

For People you choose (Specific Recipients), internal users will be able to access the link directly. External users will need to include the code included in the email.

Link Access Type - Existing User(s) (Domain Users)

  • Hover over on a file or select a file and click on Share -> Share Link.

    Share Links - Email Auto-Suggestions -1.png
  • Select link access type as Existing User(s) and click on Email Link.
    Share Links - Email Auto-Suggestions -7.png
  • Select the recipients from the quick suggestions displayed below the email addresses field or enter the email addresses of the recipient(s) to share the link with. Frequently used email addresses will show up before the rest of the matching results based on the user’s input. Click on Send Email.

    Share Links - Email Auto-Suggestions -8.png
  • Users will not be able to enter the email addresses for any of the external users (non-domain users).
    Share Links - Email Auto-Suggestions -9.png
  • An alert will show up confirming that the email has been sent.
    Share Links - Email Auto-Suggestions -5.png

Considerations:

  • Non-domain users added in the past will show up with the External tag.
    Share Links - Email Auto-Suggestions -11.png
  • Non-domain users not added previously will show up with the Unknown tag. Share Links - Email Auto-Suggestions -12.png
  • Selected email addresses will be removed from quick suggestions for that instance.

Additional Resources

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