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Signatures Audit Report

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The Signatures Audit Report captures actions that users make with Egnyte Sign. The report contains records for actions taken by both the users and the system in the signature process.  With this report, you can meet regulatory and compliance requirements related to document signature.

The Signatures Audit Report is only available for plans with Egnyte Sign.

Run a Report

From Reports, expand the Audit section, and select Signature Reports.

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Click on + New Report to begin. You'll need to name the report and choose the parameters for the report.

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Parameters 

You may select one or more parameters to narrow down the file and folder activity you would like to view:

  • Date Range: Narrow down auditing by activity day or date range. 
  • Actions: Specify the type of signature activities that you want to audit. If you leave the option as Any action, all of the actions listed will be included in the report. See Tracked Actions below for the list of available actions and their descriptions. 
  • Folders: You may enter folder names, such as /Shared/Marketing, or choose a folder by clicking selected folders and navigating the folder structure. 
  • Files: Choose to view activity on specific files. You may use a wildcard ‘*’ character anywhere except in the beginning of the file name. 
  • Users: Choose the users or groups whose activity you wish to view.  

When you select multiple parameters, the report will generate results matching all of them. For instance, if you enter both a file name and a folder name, the report will include activity for the files within those matching folders. 

Tracked Actions 

The following actions are tracked in the audit report and available for selection in the Actions parameter: 

Action

Description

Completed Document Download The final signed copy of the document is downloaded by user
Completed Document Preview The final signed copy of the document is previewed by user
Signature Consent A signer consented to the Electronic Records and Signature Disclosure
Request Cancelled Cancelled signature request
Request Completed Signed signature request by all signers and the final signed document was saved
Request Created Sent a signature request to one or more signers by a user
Request Expired Cancelled signature request due to passing its expiration date
Signature Request Opened Opened signature request by a signer
Signed The document has been signed by a signer and submitted it

Report Output 

When you submit any audit report, you will receive an email and alert within few minutes letting you know that the report is ready for viewing. If it is a smaller audit report, you'll have access to it right away. 

The Signatures Audit Report includes the following columns: 

  • Date: the date and time the action was taken. 
  • User: the user who performed the action.  Domain users will include both their name and email address while external users will include only the email address prefixed by “External access.” Actions automatically performed by the system are denoted by “System.” 
  • IP Address: the IP address of the user performing the action. 
  • Signature Request ID: the unique signature request id associated with the action. 
  • Action: the action the user performed.  See “Tracked Actions” above for a list of all actions and their descriptions. 
  • Access: the Egnyte application used to perform the action, currently only “Web” or “System”  
  • Source File Path: the path of the file used as the source for the signature request. 
  • Source File Version ID: the version identifier of the file used as the source for the signature request. 
  • Source File Checksum: the SHA 512 checksum of the file used as the source for the signature request. 
  • Signers: the list of signers for the request.. 
  • Target File Path: the path of the final signed PDF copy of the document. 
  • Target File Version ID: the version identifier of the final signed PDF copy of the document. 
  • Target File Checksum: the SHA 512 checksum of the final signed PDF copy of the document. 
  • Cancellation Reason: the reason the signature request was canceled. 
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