Account administrators can view saved or scheduled reports from the Saved & Scheduled Queries tab in the Audit Reports section of the account.
Saving a query can be useful if you regularly need to reuse a set of common criteria when creating an audit report. Scheduling a query adds an added benefit of automating the process of generating audit reports.
How to Save or Schedule an Audit Report
There are two ways to save or schedule an audit report. First, admins can directly create a new report query from the Saved & Scheduled Queries section by clicking “+ Add” and selecting the desired report type (file audit, login audit, or permissions audit).
Alternately, admins can also save or schedule a completed report from its results page by clicking “Save/Schedule Query”.
In this case, Egnyte will display a report creation form that has been pre-populated with the parameters used by the completed report; if you are creating a new report query, this form will be blank. Either way, you can choose whether to save or schedule your query from here by adjusting the “Schedule” option.
Choose "Disabled", and the report query will simply be saved. Select “Enabled”, and you will need to specify a schedule on which the report will run. Reports can be set to run on a daily, weekly, or monthly basis.
For weekly reports, you can specify which day the report should run (e.g. Monday, Tuesday, etc). Similarly, with monthly reports, you can choose what day of the month the report will be run on (e.g. 15th of every month).
When scheduling a report, make sure to also configure the time period for which events should be analyzed. You can choose from four common date ranges: Last day, Last 7 days, Last 30 days, or Previous calendar month.
Adjust the other report parameters if needed, and click “Submit” to save or schedule your report query.
Additional Details to Keep in Mind:
- Saved or scheduled queries can be run at any time from the Saved & Scheduled queries section by clicking the gear icon next to a report and choosing “Run Query Now”.
- When viewing a scheduled report in the Saved & Scheduled Queries section, you can see details on recently generated reports and upcoming scheduled reports.
- Like with regular Audit Reports, Egnyte will send an email notification to admin users every time a scheduled report is generated.