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Egnyte for MS Teams - Admin Installation Guide

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Prerequisites/Requiements

  • Microsoft Teams license
  • Egnyte Admin permissions
  • Global Admin in Microsoft tenant

Getting Started

Activation should be done in the Microsoft Teams Admin Center and Egnyte Appstore. Activation affects all domain users or all users in selected groups using Microsoft Teams. Contact us at support@egnyte.com for any questions. More details are also located in the MS Teams User Guide.

Configure MS Teams in Microsoft Admin Center

  1. To install Egnyte for MS Teams application, navigate to Microsoft Teams Admin Center.
  2. Unfold the Teams appson the sidebar and go to Manage apps. Search for Egnyte app and check if its status is Allowed.

    teams_3.png

  3. Now, click on Setup policies, and select the Org-wide default policy or a selected group of users.

    teams_4.png

  4. Click Add apps in the Installed apps section and search for "Egnyte" in the sidebar. Select Egnyte. 
     
    MS teams-1.png

  5. Repeat Step 4 in the Pinned apps section and save the changes.

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App propagation usually takes a few minutes but that may last longer, even up to 24 hours. 

Configure MS Teams in Egnyte App Control Center 

  1. Navigate to the Egnyte App Control Center to enable the integration for the domain or user group.

    teams_5.png

  2. Click on Enable Integration to start configuration.

    Screen Shot 2023-11-01 at 2.13.01 PM.png

  3. Enabling Integration requires completing Admin setup. During configuration process the user can review and grant consent on behalf of all users in the organization. Ensure that the user is a Global Admin in MS tenant. Follow the instructions of the Admin Setup wizard.

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    MS teams integration page 1.png
  4. During the setup the user will be able to decide if they want to enable automatic process of creation folders for MS Teams channels or would like to use the flow where they can manually associate default Egnyte folder with selected channel.
    • Enabling automated folders creation flow results in creating automatically a dedicated Egnyte folder for every channel. The folder structure will be the following path:  


      MS Teams Files > Tennant > Team > Channel  


      With this option, default folder permissions are bonded with users on the channel and every user within the channel has edit permissions to this folder.  Adding and removing users from channels is reflected in folder permissions.  

      For external users not having access to Egnyte, Egnyte Standard User accounts need to be created.


      MS teams-2.png

    • Choosing the option “Let me decide later...” provides Admins and Team Owners the ability to select the default Egnyte folder for every Teams channel after integration enablement.

      MS teams-3.png

      • Upon enabling integration with this option, the Team Owner or Admin will be prompted to select a default folder for the channel, where they can specify if they want to associate the channel with:
        • A new folder being created automatically under the MS Teams Files folder structure.

          MS teams-4.png

        • To select folder that already lives in Egnyte.
          MS teams-5.png
          MS teams-6.png

          Root folder Private or Shared can’t be selected as default channel folder. 

           

           

  5. The following screen will show up upon successful completion.
    MS teams-7.png
  6. Click Enable Integration to connect Egnyte with Microsoft Teams. This will redirect the user to MS Teams, where they can expect to see the Egnyte app on the bottom bar during posts creation, and the Egnyte Files Tab should be added automatically. Now, the user can use Egnyte as the only storage provider for MS Teams in the organization.

    blobid6.png

Disabling One Drive/SharePoint Storages for MS Teams 

Overview 

Following these instructions will enable the user to disable the OneDrive and SharePoint entry points from MS Teams. Although all previous data will remain accessible in the respective sites, the Files Tab within a Channel and the attachment icon for sending Messages will no longer be visible in MS Teams.

  • MS Teams integrated with Egnyte and One Drive or SharePoint - users can upload and share files using both Egnyte and SharePoint storage through the MS Teams interface. 

    MS teams-8.png

  • MS Teams integrated with Egnyte and One Drive or SharePoint is disabled - users can upload and share files only via Egnyte. Entry points to SharePoint storage are hidden within the MS Teams interface. Even if SharePoint storage is disabled for MS Teams, users can still access SharePoint files associated with the channels.

    MS teams-9.png

Prerequisites  

  • Microsoft Tennant Admin  
  • PowerShell installed in the operating system

Getting Started

  1. Run the PowerShell to install the MS Teams module
    Install-Module -Name MicrosoftTeams > Install-Module -Name MicrosoftTeams -RequiredVersion 4.9.1
  2. Expected output:
    MS Teams-1.png

  3. Connect to the tenant admin account

    Connect-MicrosoftTeams
    MS Teams-2.png
  4. The command should open a new browser window and guide the user through the authentication process. When everything is ready, the following message will show up:

    The terminal would look like this with the user’s account and tenant details
    MS Teams-4.png

  5. To disable native file entry points run the command: 

    Set-CsTeamsFilesPolicy -Identity Global -NativeFileEntryPoints Disabled 
  6. Expected Output:
    MS Teams-7.png

  7. If the user disabled ODSP successfully they would not have the ODSP Files tab in their Teams anymore
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  8. Enable drag and drop feature.
    Set-CsTeamsFilesPolicy -Identity Global -DefaultFileUploadAppId  "28b871ff-85bf-48a5-9bee-364f2b74d104" 
  9. Expected Output:
    MS Teams-5.png
  10. The user can check if the entry points are disabled. They can run:

    Get-CsTeamsFilesPolicy

    If entry points are disabled, they will see the output:
    MS Teams-6.png
    MS Teams-9.png

 

To remove or unpin the "Files" bookmark from the sidebar tenant admin should go to Microsoft Teams Admin Center.

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