Overview
This will go over the different aspects of the integration as we transition to the latest Google integration version. All files in the Egnyte domain will now be held directly in Egnyte storage and no longer be held in Google Drive.
Creation of files
Files will be created within Egnyte. The create button will still exist under the New button. This integration will work for Google Docs, Sheets, and Slides (Google Draw creation is not enabled).
Your files will now reside in Egnyte. There will no longer be the need to have two copies (one in Egnyte and one in Google Drive). Additionally, all permissions will now be managed by Egnyte.
Opening a File
Just like you are accustomed to using Egnyte, you can preview and open these Google files just like any other file stored in Egnyte.
Clicking on a file will not launch the file in Google Drive. Instead, it will launch a preview to that document, just like the rest of the files in Egnyte. From there, you can choose to Open the file in Egnyte.
In Preview, you can also launch from Open in the Options menu.
You can also open a file directly using the Context Menu by going to: Open in -> Edit in Google Docs (Sheets or Slides)
Sharing a File
Egnyte permissions now control sharing. Sharing in Egnyte is done by the Folder level, not by the individual file. The Share button will no longer exist on the Google doc. You will be able to Share using Folder Permissions and the Egnyte Share Links.
User Authorization
Users must be logged into Google on their browser to access the integration.
Benefits
- Create new Google Docs, Sheets, and Slides files and save them directly to Egnyte. Users can browse their Egnyte File system and open and edit documents.
- Permissions on these files are managed by Egnyte and are subject to Egnyte permissions, sharing, and security policies.
- Egnyte Audit Reports record activity on these documents.
- No matter where team members are located, they can collaborate in real-time using Google Workspace collaboration with the benefits of Egnyte’s secure and easy file-sharing solution.
- All changes are automatically saved back to your Egnyte Cloud Storage.
- Open and edit Microsoft Office documents using Google Workspace editing tools within Egnyte and have those files saved directly in Egnyte.
Limitations
- Mobile devices can preview Google Workspace files but cannot edit these files.
- Google Workspace Add-Ons can't be accessed with this integration.
- Imported Ranges, Protected Sheets, and Templates within Google Workspace Editor are not available with this integration.
Additional Resources
Egnyte for Google Workspace FAQs