Egnyte Help Desk

How Do I Make a File Link More Secure?

Overview

You have a few ways to keep links from "falling into the wrong hands." Start by clicking on "Change link options" and deciding whether you want to make the link public (accessible by anyone) or private (only accessible by people who are users in your Egnyte account). 

Private File Links

If you select the "<My account> users" option, the link will be inaccessible to anybody who is not a user (Admin, Power, or Standard User) in your Egnyte account. If the recipient is not already logged-in to the Egnyte account, they will need to do so to view the link.

If you select the “<My account> users I email this link to” option, the link will only be accessible to a user from your Egnyte account whom you specify in the “Email Addresses” field. This means that even if somebody from your Egnyte account finds the link, they won’t be able to access it unless they were specified in the “Email Addresses” field.

Note that if you use this option you won’t be able to copy-paste the link nor send it using your own mail client; Egnyte needs to know the list of recipients in order to restrict access accordingly.

Public File Links

If you want to share a Public File Link (for distribution outside of your Egnyte account), choose the “Anyone” option from the "Who will have access" dropdown.

If you want to share a Public File Link that is secured with a password, select “Anyone with a password.” Egnyte generates a strong password for you to use, but you can delete this and type in your own password. Whichever password you choose, note that you will need to send the password to your link recipient in a separate message.

 

Additional Security Measures

Whether you choose to use a Private or Public File Link, you can use these additional security measures to make your link even safer.

You can choose to let your file link expire after a certain date.

You can also let the link expire after it has been clicked more than a few times. Use this if you know that your recipient will only need to look at the file once or a few times.

 

If you want to receive an email every time somebody clicks your link, select the “Notify me…” option.

 

For Admins

Account administrators can do a few things at the account level to ensure that links are being shared safely.

At a high level, administrators can decide whether users are allowed to use file and folder links. If file and folder links are allowed, administrators can further choose which types of links to allow.

Beyond this, administrators can choose some default settings for their account's links. They can set a default link expiration and choose default link types for both file and folder links. 

Finally, administrators (or folder owners) can also adjust whether public links are allowed at any folder level. Just navigate to the desired folder path select "Folder Details & Options" under the "More" tab.

Folder_Options.png

From here, you can choose from the following options:

  • Users can send public links to files and any subfolders.
  • Users can send public links to files only.
  • All public links are prohibited for the folder's contents.

folder_options_selection.png

 

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